It’s no secret that if I don’t write it down, I might as well forget it. I’ve always been a planner addict and relied on a physical planner rather than an electronic one. Lately, I’ve been getting asked how do I balance everything as a mom, wife, blogger, and part-time employee. The honest truth is I don’t have it together but with a good planner, I try my hardest to keep everything together. So today I’m letting you in on my secret by sharing you my planner organization tips.
Planner Organization Tips:
Find The Right Planner //
There are so many different planners out there. From vertical to horizontal to daily view or weekly view, there’s a planner out there that is perfect for your needs. When I was working full-time, I preferred the vertical, daily view planner as it helped me keep track of meetings and my work day. Last year I decided to transition to a horizontal, weekly view and fell in love. I realized that I really liked being able to see the entire week ahead of me, especially since mom brain has 100% taken over my life.
At the beginning of each week, I go through and set it up the same way. On the left hand side, I write all of my appointments and daily schedule. The right hand side is devoted to my daily to do list and miscellaneous items that aren’t part of my daily schedule, such as birthdays.
Color Coordinate //
Since my planner is my bible of life, if everything is black font it’s often overlooked and everything starts to look messy. The way that I keep everything in order is by color coordinating my events. I bought a big pack of Pilot pens and created a key for each color. The key is as following:
- Black: Daily appointments/events
- Red: Important items and weekly goals
- Blue: Daily to-do list
- Light Purple: Birthdays/anniversaries
- Pink: My sister’s schedule
- Light Blue: Meals
- Green: Payday/bills due
Decorate & Get Creative //
At the end of last year and so far this year, I’ve been getting creative and decorating my planner with stickers. There are so many different sticker books that come in a variety of sizes, shapes, and themes. I’ve found that adding some fun details to my planner makes it prettier and encourages me to really use and stick to my planner.
Daily Gratitude Journal //
Starting this year, I decided not to use my monthly view pages to add appointments and events. This year I’m using it as a way to keep a daily gratitude journal, or just writing something positive that happened each day. Often I get wrapped up in the negative that happens during the day that I immediately think I had a horrible day. Instead of focusing on the 20 minutes of Henry throwing a knock down, drag out tantrum, I’m choosing to shift my mindset and document the good. While those 20 minutes might be excruciating, they shouldn’t ruin the entire day. I’m starting with this as a baby step, but ideally, I’d love to start writing a daily journal that encompasses the entire day, or a good recap of the day.
Use Multiple Calendars //
Now this is definitely something that is optional, but it helps Brad and I stay organized and on the same schedule. While my planner is my holy grail, it’s usually in my home office on my desk or in my phone. To help keep Brad and I in the same loop, we use our digital calendars to sync appointments and events. Whenever one of us adds something to the calendar, the other automatically gets a notification of a new event. In addition to our digital calendar and my planner, we also use a photo calendar that hangs on our fridge for quick reference. What’s nice is that we can see the whole month as a layout while enjoying pictures from last year.
Set Reminders //
Again, this is optional, but to keep my mom brain from taking over life, I like to set reminders with my digital calendar. Depending on the event, the reminder time will change from 15-60 minutes. Brad also likes to have reminders set just in case we forgot what’s on the calendar.
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I really hope this post was informative and helpful for you. While I don’t have a new system, I’ve found that by color coordinating, decorating, and backing up my planner with multiple calendars helps us stay organized. Hopefully, you’ll find some of these planner organization tips to incorporate into your life.